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eight Polite Follow-Up Email Samples & Mistakes To Avoid

Edifice Relationships / February 24, 2020 / Kristie Holden

Writing an effective even so polite follow upward electronic mail that gets a response can be challenging. You lot want to get a response but you don't want to be perceived as too pushy.

Whether y'all're writing a polite follow-up email considering y'all're following up afterwards meeting someone at a network effect, after sending an invoice, or after sending an email with no response, we'll share how tips to aid you increase your odds of getting a response.

First, allow's talk about the three common mistakes people make when writing a polite follow up email so you know what to correct when writing your next email.

Then we'll share some examples of what you desire to practise to amend your follow up email along with a heap of examples to help you customize your own bulletin!

Mistakes made in polite follow-up emails and what to practise instead

There are iii common mistakes often made when writing polite follow-upward emails. Let's talk about each of these mistakes so you can avoid them when writing a polite follow-upward email and what to do instead.

Mistake #ane:
Using "follow-upward" in the e-mail subject line

When writing a polite follow-up electronic mail, most people tend to naturally use "follow-upwardly" in the subject line. While this email is a follow-up, that subject line doesn't add whatsoever value and will likely exist ignored. It can likewise cause the reader to feel like you're pointing arraign because you didn't reply, which doesn't make the reader feel very practiced or interested in reading your email.

Instead, write a subject line that'south relevant to the topic or purpose of the electronic mail. To do this, ask yourself what the email is nearly or what you want them to do. Continue reading for polite follow-upward e-mail subject line examples.

Mistake #ii:
Starting with "simply post-obit up" and not calculation value

Another common error made when writing a polite follow-up email is starting with "just post-obit up" and sending an email that doesn't add any value. People are busy and don't have time to read an e-mail that they have to decipher the meaning of or what action is required.

Instead, when writing your polite follow-up e-mail, focus on adding value. For example, give them options, share how you tin help them solve their problem or what you tin can exercise for them, or add more than details or context.

Mistake #3:
Non including a call to action

The final and almost common mistake when writing a polite follow-up e-mail is forgetting to include a call to activeness.

Instead, when writing a polite follow-upwards email, be clear near what you want the person to practise after reading your email. Do you want them to reply? Call you dorsum? Fill out a course? Be clear and specific then they know what you lot want them to exercise. You can do this while notwithstanding being polite. Keep reading to meet the polite follow-upwardly email samples and learn how to contain this into your follow-up emails.

Mistake #4:
Not post-obit upward chop-chop

Instead of waiting x+ days to follow up, consider sending a reminder sooner like iii days. This ensures the recipient still has the topic and request fresh in their mind. If you lot wait too long, there is a chance they've already forgotten about your call to activity and the steps you asked them to take. As an example, if y'all were a existent estate agent, you know fourth dimension is crucial! So it's best to only look a couple of days and send a polite and gentle reminder to either answer with a timeline or an assurance that the task was completed.

8 Polite follow-upward e-mail samples

Below are viii polite follow-upward electronic mail samples for diverse scenarios along with tips and suggestions you tin use when writing your own email.

Scenario i:
Following upward after meeting at a networking event

Electronic mail subject line:
Permit'southward work on [trouble to solve]

How-do-you-do [Name],

Information technology was great meeting you at [proper name of upshot]! It was really interesting hearing most [something they mentioned they're struggling with.]. I'd love to help yous [problem you can solve] so you lot can [benefit they want to attain] .

Are yous available next calendar week to chat?

Electronic mail me back and let me know when works for you.

Looking forward to hearing from y'all,
[Your Name]

Tip: Include an intro that triggers their memory. Include how you can add value by offer something that they want/need or solving a trouble they have. So finish with a call to activeness letting them know what yous desire them to do.

Scenario two:
Post-obit up after being introduced (ex. referral)

Email subject line:
Let'southward chat about [something they care near]

Hello [Proper name],

[Name of referrer] mentioned y'all're looking for [a problem you can solve or service you can offer]. I'd love to chat about [problem they're looking to solve] and how I can help yous [do good they want to become].

Here are some [benefits yous've helped other clients achieve or examples of your piece of work].

[link to instance studies or customer testimonials]

Are yous gratis next calendar week to chat? Let me know what twenty-four hour period works all-time for you.

Thank you,
[Your Name]

Tip: When following up in this scenario, exist sure to let them know who referred you lot to them and what you lot tin can do for them. Focus on the value yous tin add together and adding credibility such as your social media accounts or website portfolio. Be sure to finish by including a telephone call to action for next steps.

Scenario 3:
Following up after a coming together or call to move to next steps in doing business together

Email subject line:
Next steps for [projection you're working on]

Hi [Name],

It was dandy meeting you the other day and chatting about [something they mentioned they care about]. I'd love to get started on working on [project or deal you're working towards] and so y'all tin can [benefit they want].

I've attached a form for yous to fill up out with your basic information and then we can become started. The adjacent step is to [one sentence about the side by side steps involved.]

Delight fill this out and ship it dorsum every bit soon as you tin so we tin move to the adjacent step.

Looking forward to working with yous,
[Your Name]

Tip: Include something personal and give them context about who yous are. People are often so busy that just seeing your name in their inbox may non be enough to remind them of who you are. Focus on adding value by reiterating a problem yous tin solve for them or do good/goal yous can help them achieve. Finish with a call to action telling them what you need them to do and why information technology's important.

Scenario 4:
Following up after sending something that requires action and waiting to hear dorsum

Email subject line:
Class for [project you're working on]

Howdy [Name],

Promise you're having a great week!

Have you had a chance to wait over the form I sent you concluding week?

Exercise y'all have whatsoever questions about information technology?

Let me know if you need me to send you another copy or if you need more time or take questions.

Thanks,
[Your Proper noun]

Tip: Keep the follow-upwardly e-mail brief. Ask if they've looked over the matter you sent them and if they have any questions to confirm they've received it and empathise what'south needed. Finish by including a phone call to action well-nigh what you desire them to practice.

Scenario v:
Following up afterwards sending an invoice and haven't received payment

Email subject line:
Overdue invoice for [name of projection]

Hello [Name],

Hope you're doing well.

Have you had a gamble to look over the invoice I sent you lot [engagement you send the invoice]? I know this season is busy for yous.

Let me know if you need me to resend it or if you have any questions about any of the line items.

Thanks,
[Your Name]

Tip: Exist cursory merely direct. Ask a question instead of pointing out the obvious that you lot haven't received payment, for example asking to confirm they've received it and whether or non they accept questions about it. End with a call to activity telling them what you want them to do.

Scenario 6:
Following upwards after sending an estimate/quote

E-mail subject line:
Quote for [project name]

Hi [Name],

Hope you're doing well.

Have yous had a chance to look over the quote I sent you [date yous send the quote] for [project you're working on]? Would dear to get started on [projection or service yous're providing] and so y'all can [do good they desire].

Let me know if you accept any questions about the quote.

Thanks,
[Your Name]

Tip: Exist brief and ask a question instead of saying y'all're simply following up on the invoice. Remind them of the value y'all can add or problem you can solve to emphasize what'south in information technology for them. End with a call to activity past being clear on what they should do next.

Scenario seven:
Following upwardly after asking someone to practice something and no response

Hi [Name],

Hope you lot're doing well.

Have yous had a chance to [work you've asked them to do]? One time I get [piece of work y'all've asked them to exercise] then I can [next steps and benefit that they care near].

Let me know if there's anything you had questions about or need any more details.

Thanks,
[Your Name]

Tip: Be brief. Be polite by asking if they've looked it over rather than accuse or bespeak out that you haven't received it yet. Add value by giving them context for the urgency if needed or urgency nigh the next steps. Finish with a telephone call to activity so they know what you want them to do and why information technology's of import.

Scenario 8:
Following upwards subsequently no response from the last email

Hullo [Proper noun],

Promise you're doing well. I didn't hear dorsum from you lot nearly [email you lot sent – service you tin provide or problem yous can solve].

Have yous been too busy to become dorsum?

Accept you establish some other [professional services/ production]?

Is now just not the right time?

Allow me know if y'all'd prefer me to circle back at another time or if you've establish another [professional services] and no longer demand my services.

Thanks,
[Your Proper name]

Tip: When you lot've followed up and had no previous response, be brief and ask them why, while making it easy for them to answer by giving them options. Finish with a call to action letting them know what you lot want them to do.

Summary

Hopefully, you find these polite follow-up e-mail samples helpful when writing your own follow-up emails. The chief things to go on in mind when writing a polite follow-upwards email is to be cursory, focus on calculation value, and include a phone call to action. If y'all follow these tips you can avert wasted time sending follow-ups that don't become responses and start getting answers!

Quick tips

• For more than tips on writing follow-up emails, check out our other post How To Write a Warm Follow-Up Electronic mail [Examples Included].
• If you lot're having a hard time staying on tiptop of your follow-ups, a adept thought is to wait into using a CRM for pocket-size business. If yous're using a Mac, check out Daylite.
• We also recommend looking at a tool like MailChimp to aid you track your email open and click rates to see how you're doing!
• Once you start getting responses to your emails, effort Acuity Scheduling to make booking all your new appointments hassle-free!

About the writer:
Kristie Holden is an online marketing consultant. She helps startups get more leads by clarifying their bulletin and creating a marketing strategy to attract and convert their ideal customer. Connect with her on Instagram.

gossagegoll1989.blogspot.com

Source: https://www.marketcircle.com/blog/8-polite-follow-up-email-samples/